SAFETY MEETING POLICY
Safety meetings should be held in accordance with the various circumstances involved or when necessity
dictates. No set pattern will suit all cases. Some examples are as follows:
Safety meetings should occur immediately after the occurrence of an unsafe act.
Safety meetings should occur when new procedures or equipment are introduced in the worksite and
may represent a new hazard.
Safety meetings should be held whenever a previously unrecognized hazard is identified.
Generally, regular safety meetings shall be conducted once a month. Department policy has established
that the meeting will be held Weekly & Monthly.
The attendance and subject discussed shall be documented on the Meeting form. Safety meetingattendance is not an option.
Good safety meetings require planning and effort. Making the Safety Meetings interesting is of utmost
importance. The subject matter of a talk should be considered in advance to make sure that it is pertinent and
does not repeat other talks recently presented. However, repeating topics several times during the course of a
project is beneficial as long as it applies to the work being done.
Selecting a topic for a safety meeting is not always easy, so do not wait until the meeting to choose your topic.
To ease the pain of this task, you can choose your topic by:
Reviewing new laws or industry standards.
Reviewing new company policies and procedures.
Conducting inspections of the various areas and work practices and note any unsafe activities or tendencies that
need to be eliminated.
Considering future events in the industry that may impact specific work procedures. Asking your employees for issues they would like to see discussed at the meeting.
Training Documentation
There are more than 100 OSHA standards that require a company to provide safety training to workers. Some
but not all of these standards also require the employer to document that training. But, as a practical matter,documentation is required even if the OSHA standard does not expressly require such documentation.Documentation shall be achieved by the following actions:
Complete the Safety Meeting Report Form
o Be sure that all employees sign the Safety Meeting Report Form
Complete the safety topic with a brief summary of topics discussed. This must be more than just listing the topic. The summary must include a brief description of material covered and should include copies of any material, handouts or literature used during meeting.
In the safety suggestion and/or comments section include:
o any comments that the employees may have provided, and.
o any safety hazards discussed, including follow-up information to correct the hazards.
Training Verification
In addition to documentation of the meeting, in order to satisfy training requirements, you must make an active effort to verify that workers retained the lessons learned during the training session. The effort must be ongoing. That means you may need to test, reinforce and make adjustments, as needed.
Four techniques are recommended to evaluate and enhance the effectiveness of the training:
Post-Training Quiz
Participant demonstrations and/or discussions
Post-Training Evaluation
Post-Training Observation.
In the safety suggestion and/or comments section, indicate your method of verification that the training subject was understood by attendees.